Use cases

How does DocAI
support your work?

As an AI extension to the DocIT system, DocAI supports a wide range of business processes β€” from invoice processing to contract drafting. All on-premise, securely.

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Invoice approval support

DocAI automatically processes incoming invoices, extracts key data and verifies partner reliability against multiple official sources β€” then recommends approval or rejection.

  • βœ“ NAV β€” Tax number validity, VAT status verification
  • βœ“ MoJ (Ministry of Justice) β€” Company information, corporate register, liquidation proceedings
  • βœ“ VIES β€” EU VAT number validation
  • βœ“ KOMA (tax-arrears-free register) β€” Verification of tax-arrears-free status
  • βœ“ Aggregated reliability score and recommendation
Example dialogue
β€œCheck the reliability of partner ABC Ltd.”
AI
ABC Ltd. (tax no. 12345678-2-42) has active status at NAV. According to the Ministry of Justice there are no ongoing liquidation or bankruptcy proceedings. VIES: valid EU VAT number. KOMA: listed in the tax-arrears-free register. I recommend approving the invoice.
β€œHow many open invoices do we have this week?”
AI
This week 7 incoming invoices are awaiting approval, totalling HUF 3,450,000. 5 partners passed verification; I suggest manual review for the remaining 2.
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Partner mapping

Comprehensive analysis of existing and prospective partners. Turnover, payment behaviour, financial stability and ownership structure β€” all in one place, instantly available.

  • βœ“ Partner ranking by turnover and revenue
  • βœ“ Payment discipline and behaviour analysis
  • βœ“ Related companies and ownership structure discovery
  • βœ“ Financial stability assessment
Example dialogue
β€œWhich of our partners have the highest turnover?”
AI
Top 5 partners by turnover: 1. PΓ©lda Kft. (HUF 45M), 2. Minta Zrt. (HUF 32M), 3. Teszt-Logisztika Kft. (HUF 28M), 4. Digital Solutions Zrt. (HUF 22M), 5. Profi Services Kft. (HUF 18M). Would you also like to see their payment discipline?
β€œWhich supplier did we pay the most?”
AI
The largest payment went to Energia-Logisztika Zrt. (HUF 8,200,000). Shall I list the most recent 5 invoices received from them?
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Document processing

Turn unstructured documents into a searchable, structured knowledge base. RAG preparation, key information extraction (KIE) and automatic categorisation β€” in a single step.

  • βœ“ RAG (Retrieval-Augmented Generation) preparation
  • βœ“ KIE β€” automatic key information extraction
  • βœ“ Automatic categorisation and tagging
  • βœ“ Build a searchable knowledge base from your corporate documents

Detailed processing pipeline β†’

Example dialogue
β€œProcess the new shipping contract.”
AI
Contract processed. Type: shipping master agreement. Partner: XYZ Logisztika Kft. Validity: 2026-01-01 – 2026-12-31. I extracted 12 key data points and indexed them in the searchable knowledge base.
β€œWhat kinds of documents arrived this week?”
AI
This week 14 documents arrived: 8 incoming invoices, 3 contracts, 2 quotations and 1 delivery note. All processed and categorised.
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Chat with your documents

Ask natural-language questions against your corporate documents. Instant answers with source references. No more browsing folders, opening Excel, or building reports by hand.

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Try it!

Click a question and see how DocAI answers.

Pick a question
πŸ‘† Pick a question on the left
and see how DocAI answers!
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Quote drafting support

DocAI analyses past quotations and partner data, then produces a tailored quote β€” based on prior pricing and the partner's needs.

  • βœ“ Analysis and pattern recognition across past quotations
  • βœ“ Partner-specific customisation
  • βœ“ Automatic pricing based on historical data
  • βœ“ Tailored quote draft generation
Example dialogue
β€œDraft a quote for XYZ Ltd. for software development services.”
AI
Based on XYZ Ltd.'s previous 3 projects and their market position, I've prepared a quote draft. Similar projects in the past priced between HUF 2.5M – 4M. The draft also includes the delivery schedule and the previously used discount structure.
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Contract drafting support

Based on existing contracts and templates, DocAI prepares a contract draft β€” auto-filling partner data and including your proven clauses.

  • βœ“ Reuse of existing contract templates
  • βœ“ Automatic insertion of legal clauses
  • βœ“ Automatic partner data prefill
  • βœ“ Proven practices from previous contracts
Example dialogue
β€œDraft a lease agreement with ABC Ltd.”
AI
Draft prepared from our prior lease agreements. I carried over proven clauses from 3 similar past contracts. ABC Ltd.'s data was prefilled from the partner database. The draft is ready for review.
Traditional approach vs. DocAI
πŸ˜“ Before: manual search
  • 1️⃣ Open folders, download files
  • 2️⃣ Export data
  • 3️⃣ Paste into Excel
  • 4️⃣ Write formulas, run the totals
  • 5️⃣ Finally see the result
Elapsed time: ~15 minutes
πŸš€ With DocAI: one question
  • βœ… Type the question in natural language
  • βœ… DocAI finds and aggregates the data
  • βœ… Result appears instantly
Elapsed time: ~5 seconds

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